Generate Expense Report
Employee
Period and Destination
Expense Items
Frequently Asked Questions
Everything you need to know about expense reports
What is an expense report and when is it used?
An expense report is a document that summarizes all expenses incurred by an employee or collaborator during a business trip. It is used to request expense reimbursement from the company and must be filled in with all details of expenses incurred, including dates, categories and amounts.
What expense categories can I enter?
The tool supports 5 main categories: Travel (plane tickets, train, fuel), Meals (lunches, dinners, business breakfasts), Accommodation (hotel, B&B), Local transport (taxi, metro, bus) and Other (for expenses not classifiable in the previous categories).
Do I need to attach receipts to the expense report?
Yes, in common business practice it is generally required to attach original receipts and invoices to support each expense item in the expense report. This PDF document serves as a summary but does not replace supporting documentation.
How many credits does it cost to generate an expense report?
Generating an expense report in PDF format costs 2 credits. The document includes a complete summary with automatic total calculation, breakdown by category and professional layout.
Where does my upload go?
To a server of ours, and we say so plainly because this is one of the few tools that cannot run inside the browser: the processing needs a real machine. The file is uploaded, processed, and deleted automatically within an hour. Nobody opens it, it does not end up in an archive, and it is never used to train anything.
Do you use it for anything else?
No. The file does the job you asked for and then it is gone: we do not link it to you, we do not resell it, we do not pass it to third parties and we do not train any model on it. Most other Binatomy tools upload nothing at all and work only in your browser; this is one of the few that cannot.
Do you profile me? Are you GDPR compliant?
We do not profile you: there is no account to create, we never ask for your email to use a tool, and we keep no profile of what you do. We are an Italian company and we work under the GDPR and the other European rules, with the privacy notice and the consent request in plain sight. One thing we say in full rather than hiding it behind a slogan: the ads on the page are Google's, and Google may use cookies to personalise them. You decide from the consent banner: if you say no the ads stay, but they are not personalised, and the tool works exactly the same.
If it is free, how do you make money?
From the ads on the page, and that is all. We do not sell your data, there is no hidden paid plan, there is no limit that eventually asks for your card, and you do not have to sign up. The ads pay for the servers and for the time we spend writing the tools: that is how we can keep them open to everyone.