Meeting Cost Calculator

Multiply each participant's hourly rate by the duration in hours, then add everything up. Formula: Cost = Σ(hourly_rate_i) × duration_hours. If participants are employees, use the total company cost (salary + contributions + overhead), not just the gross salary.

Rule of thumb: divide the annual company cost by hours worked (e.g. 1700-1800 h/year). Annual cost = gross salary + social security contributions (approx. 30%) + company costs (space, tools, etc.). For an employee with a €40,000 gross salary, the hourly cost is around €35-45.

There is no universal rule, but a €500 meeting to decide something that could have been resolved with a €5 email is clearly inefficient. The real-time timer helps visualize the accumulated cost and maintain focus on duration.

By adding up the hourly rate of everyone present and multiplying by the length in hours. For employees use the full cost to the company, not the gross wage, or the figure comes out under the truth.

Divide the yearly cost to the company by the hours worked, which run between 1700 and 1800. The yearly cost covers pay, the contributions that add about a third on top, and the cost of a workstation.

To make visible a cost nobody usually looks at. Watching the figure climb while the meeting runs on helps close the points and work out what could have been settled in writing.